// Managed Voice — Use Case
Conference & Huddle Room Phones — meetings that start on time
Equip every meeting room and huddle space with HD audio, one-touch calendar join, and full integration with your UC platform — so the first five minutes of every meeting aren't troubleshooting.
Conference room audio is one of the most neglected parts of a phone system deployment. Speakerphones that don't cover the room, endpoints that aren't registered on the platform, and no integration with calendar systems create friction that compounds across every meeting. InfoNetworks designs the right device for each room size, handles installation and provisioning, and integrates with your existing UC platform and room booking system.
// What We Deliver
Every room covered, every call clear
HD Audio, Full Room Coverage
We match device to room size — a compact speakerphone for a 4-person huddle, a beam-forming ceiling mic array for a 20-person boardroom. Every participant in the room sounds clear to everyone on the call, without echo or background noise.
One-Touch Calendar Join
Room phones display the day's scheduled meetings and let anyone join with a single button press — no dial-in numbers, no PIN codes, no hunting for the conference bridge. Works with Microsoft 365, Google Workspace, and most room booking platforms.
UC Platform Integration
Conference room endpoints register as extensions on your existing phone system — they're not standalone devices. Calls route in, transfer out, and participate in ring groups exactly like desk phones. Management happens through the same admin console you already use.
// How It Works
From room count to ready to meet
We start with a room inventory — dimensions, typical occupancy, ceiling height, existing display hardware, and current conferencing platform. From there we specify the right device for each space, handle procurement, install, and register every endpoint before your team uses a single room.
Step 01
Room Assessment
We document each room's dimensions, typical meeting size, existing AV equipment, and network infrastructure. This determines device selection — speakerphone, conference bar, ceiling mic array, or a full room system — and identifies any cabling or network drops needed before installation.
Step 02
Device Selection & Procurement
We specify and procure devices that match your room sizes, budget, and UC platform. We source from certified hardware partners to ensure compatibility with your phone system and calendar integration out of the box — not after hours of troubleshooting driver conflicts.
Step 03
Installation & Provisioning
Our team installs and mounts hardware, terminates any required cabling, and provisions each device on your phone platform — extension assigned, calendar integration configured, and firmware updated. We test every room before handing it back to your team.
Step 04
Ongoing Device Management
Conference room endpoints are enrolled in device management alongside your other phones. Firmware updates, configuration changes, and hardware replacements are handled by InfoNetworks. If a room phone goes offline, we know before the next meeting starts.
// Who It's For
Right for you if...
This use case fits any organization with dedicated meeting rooms or huddle spaces where phone calls or video conferences are a regular part of operations. It's especially impactful for professional services firms, healthcare organizations with consultation rooms, financial services companies with client-facing conference rooms, and any multi-office business where remote collaboration is the norm rather than the exception. If your meeting rooms have consumer speakerphones, Bluetooth devices without extensions, or nothing at all, this is the managed deployment that fixes it permanently.
// FAQ
Common questions
Q
Do conference room phones work with Teams and Zoom calls?
Yes. We provision certified Teams Rooms or Zoom Rooms devices where required. For organizations on a cloud PBX that already supports Teams or Zoom integration, the conference room phone can handle both PSTN calls and platform meetings from the same device. We select hardware that supports your specific platform combination.
Q
What's the difference between a huddle room and a conference room solution?
Huddle rooms (2–6 people) typically need a compact all-in-one speakerphone with a single network drop. Full conference rooms (8–20+ people) benefit from ceiling microphone arrays, separate speakers, and often a dedicated room controller. We spec each room independently — you don't pay for a boardroom solution in a 4-person huddle.
Q
Can we add rooms later as we expand?
Yes. Conference room phones are added to your managed environment one at a time. When you open a new office, add a room, or acquire a company with conference rooms, we handle device specification, procurement, installation, and provisioning through the same process — no re-scoping required.
// Ready to upgrade your meeting rooms